Our Contractor License Monitoring Solution Vs. License Monitoring Software: What’s The Difference?

License Monitoring | April 12, 2022

When it comes to monitoring contractor licenses, there are a few options available. If you’re choosing between license monitoring software or a full-service monitoring solution, it’s important to be completely informed about what each option will mean for your business.

Working with properly licensed contractors ensures that you’re meeting state and local legal requirements and providing your organization’s customers with the skilled individuals to meet their needs. While almost all contractors are honest professionals who have the licenses and certifications that they say they carry, unfortunately, it is easy for someone to claim to be licensed when in reality they have no regard for their industry’s licensing requirements. 

What can your organization do in this situation? You need to be able to provide your customers with skilled services, and it’s often not realistic for your company to use full-time employees to accomplish these tasks. Contracting with an extended network doesn’t have to be a high-risk option for your organization. Having the right contractor compliance strategy in place, one that includes contractor license tracking, can give you the peace of mind you need. But, what is the best way to track and verify contractor licenses? 

Contractor License Monitoring Software: Is it Right For Your Organization?

If your current internal license management system includes paper files, calendars, or spreadsheets, switching to a software solution would be an upgrade. These systems often allow you to enter information and supporting documentation for the licenses that your contractor network holds, and they will usually send reminders when licenses are nearing expiration dates or if a renewal was missed. 

What Makes A Full-Service Solution the Better Option

The tracking and verification of licenses is a difficult task for anyone managing a contractor network. While license monitoring software may provide you with an organized program, the rest is up to you or other members of your organization. This can create problems in a variety of ways, including the following.

Efficiency

The tracking, collecting, verification, and reporting of contractor trade licenses is extremely time-consuming. If you choose to use a software program for this, your team will still need to take time away from other tasks to operate the program. This includes entering information into the program, ensuring that the program is functioning properly, and following up with your contractors or vendors when it’s time to renew their licenses. 

Industry knowledge

There is a significant amount of front-end knowledge that is needed to check that your contractors hold the right licenses. This is not only for the work they are performing, but also to meet the requirements of state laws. Using license monitoring software may leave the burden of knowing whether or not your contractors are licensed correctly on your organization instead of third-party experts in the field. 

Technology and people

Our solution blends the right balance of industry expertise with the leading technologies to help your business meet compliance goals. We offer customized and robust reporting and tailor our solution to the scope of work that is being performed by your particular contractor network. 

We perform continuous monitoring instead of relying on a ‘one-and-done’ approach, and check each month for suspended or revoked licenses. We handle every part of the license verification. We don’t just report back to you either. Where available, we can perform online verification of licenses and renewals from state issuing boards as well.

PlusOne Solutions is Your Source for Contractor Compliance

With over 17 years of experience serving the extended workforce industry, our team has the knowledge and tools needed to help your business succeed. Contact us today to discuss the compliance solutions you need. 

Contents are provided for information purposes only and should not be construed as legal advice. Users are reminded to seek legal counsel with respect to their obligations and use of PlusOne Solutions services.

About PlusOne Solutions

PlusOne Solutions has been an industry leader in the risk management field by specializing in compliance programs that meet the complex challenges of geographically dispersed contractors, vendors, and employee networks. PlusOne Solutions protects companies from possible financial, legal, and reputational risks associated with contractor and vendor relationships while creating safer work environments. To learn more, visit https://www.PlusOneSolutions.net.